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Category: Bookkeeping

basic bookkeeping skills

Most businesses now use specialized bookkeeping computer programs to keep books that show their financial transactions. Bookkeepers can use either single-entry or double-entry bookkeeping to record financial transactions. Bookkeepers have to understand the firm’s chart of accounts and how to use debits and credits to balance the books. Bookkeeping skills play an essential role in any business organization by allowing professionals to record accounting transactions and issue important financial statements.

This will come across to clients as you having their best interests at heart and that you’re always working hard to maintain that work ethic and relationship. If you want to be proactive, take the time to go over your client’s financial information. Look for any potential red flags or issues that a client could run into down the road. Staying on top of regulatory changes or future events that might impact your clients’ financial situation is a way of being proactive. Be sure to take the time to listen to who you are communicating with to make them feel valued and that their concerns are being heard. Always think before you speak or send a message so that you’re not responding emotionally.

Soft Skills

Be brief and specific so that you don’t lose the attention of the listener. Most importantly, be warm and friendly so that you always seem approachable. Read on for a rundown of bookkeeper skills and tips on how to develop and enhance them. Soft skills are often called people or interpersonal skills, but they’re more than that. They also include your “emotional intelligence” and your ability to understand situations and respond in a way that produces the best results.

Usually, the entry-level salary for both bookkeepers and accountants tends to be similar; however, the earning potential of an accountant tends to increase as their career progress. It is not uncommon for an experienced bookkeeper to make a career transition into accounting or another profession. As bookkeepers work closely basic bookkeeping skills with raw data, they tend to develop a good understanding of how a business works. The specific skills required may vary depending on the industry, company size, and job requirements. Continuous learning and staying updated with accounting practices and regulations are also important for bookkeepers to excel in their roles.


The QuickBooks comprehensive training program gets users comfortable with using QuickBooks software in just two days. With over 30,000 courses across 190 countries, the Knowledge Academy is one of the world’s largest providers of training courses globally. They provide courses in different categories like business analysis, project management, business accounting, and bookkeeping. All you need to do is complete the accounting fundamentals course and pass the bookkeeping certification exam. This organisation offers a national certification – the Certified Bookkeeper (CB) designation to bookkeepers after passing an exam. The CB designation for bookkeeping is the same as what a CPA is for accounting.

This is a crucial skill since business owners are using this information to make critical business decisions. This is a 13-hour video course that includes quizzes for each section to check your knowledge. You can complete everything on your own time and you don’t need prior experience in accounting. The bookkeeping transactions can be recorded by hand in a journal or using a spreadsheet program like Microsoft Excel.

Skill #14. Reliable

The class packs in a lot of expert advice; you’ll get a quick overview of how bookkeeping works, with access to quizzes too. Then you’ll learn to create balance sheets and income statements, define journal entries, and get an understanding of how financial statements work, to mention just a few topics. Whether you’re a freelancer or small business owner, this simple course provides a great introduction to keeping track of basic expenses and revenue. You’ll learn the differences between cash basis accounting and accrual accounting, and how to determine which is best for your business. Simcox finishes by discussing the basics of categorizing transactions and organizing documents. Whether you’re venturing into bookkeeping for your own interests, or you’re starting a new position with a company to track and manage their finances, having a solid understanding of bookkeeping is fundamental.

  • This process of identifying, accepting, classifying, and recording financial transactions requires attention to detail, multitasking, and undertaking a lot of number crunching.
  • There are several actions that could trigger this block including submitting a certain word or phrase, a SQL command or malformed data.
  • From balance sheets to income statements, there’s no denying that there are new terms and phrases you’ll come across.
  • Smaller pieces of information or data are easier to work with, understand, and mentally deal with.
  • By searching for new ways to make your job more efficient, you will never become outdated for the company or business you work for.
  • In conjunction with a CB or CPB certification, bookkeeping software certifications can help boost your resume.
  • As a bookkeeper, you can pursue a permanent, full-time position within a specific company or organization, or you can work as a freelancer.

You can choose any schedule you like to undertake reconciliation – many small businesses reconcile every day. At the very least reconciliation needs to take place before the submission of a tax return. These days, software such as cloud accounting apps, POS solutions and invoicing apps are a more broadly accepted method. This was traditionally performed using physical logbooks, which originally gave rise to the term ‘bookkeeping’.


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