The term “sensitive documents” refers to any data that a https://operationorganizedchaos.com/your-data-security-checklist-for-due-diligence-data-room/ company wouldn’t want anyone who is not authorized to see. The documents could be harmful to the company should they be leaked to rivals, or harmful to people if they were divulged to the general public. The information could range from pre-release earnings statements that end up in a competitor’s hands to confidential research and development documents being divulged to the wrong individuals.

It’s not easy to identify sensitive data in your organization. This information must also be protected according to the laws like GDPR (General Data Protection Regulation). Personal information can come in a variety of forms. It may come from contractors, call centers banks, financial institutions, credit card companies, and other financial institutions. It is important to keep track of every folder, file laptops, mobile devices, laptops as well as home computers and flash drives to make sure that you have a complete picture of what data your business is storing.

It’s also important to take into consideration that any file you produce may contain hidden metadata which can reveal confidential information. This includes the use of geo tagging, track changes on photos, as well as embedded information in modern file formats. It is a good idea to erase all hidden information from your files prior to when they are made available to the public. This can prevent unauthorized individuals from accessing sensitive information by making the data appear to have come from an inside source.