A good data-room software gives you a safe and secure method to share sensitive data. It also enables companies to monitor user activity and protect sensitive information against ransomware. It also offers a variety of tools that ensure information is secured throughout the duration of any project. It comes with a digital rights management system that is sophisticated with file encryption, file encryption and dynamic watermarking. Some vendors also offer multilingual interfaces and phone support from landlines, which makes cross-board collaboration much easier.

Top-rated virtual datarooms have a variety reporting options that allow users to gain insight into the data they’re sharing. The reports are detailed and show the documents that are being read, how many times they’re being accessed, and the types of users who are viewing them. Other reports include a heatmap which shows the most popular documents among participants, as well an overview of the group’s activities.

The most reliable data rooms offer two-factor authentication, as well as specific permissions. You can also restrict access to certain IPs and set a time limit for people to view documents. Top-rated vendors provide multiple levels of redaction that can help you locate and remove sensitive information from documents.

Some vendors also offer customizable templates that allow users to personalize the virtual data room for business workspace. For instance, you could add a logo or dashboard image, alter the user interface color, and pick an invitation email template. These tools for customization make a VDR more user-friendly and make it easier to use. Some vendors offer AI-powered data redaction that makes it simpler and more accurate.